Hello officers of IRS[C&CE] 61st Batch...Congratulations to all of you on the completion of your training at NACEN and several other field formations of the department. You all must be excited on getting your postings at the preferred locations [hopefully most of you] and eagerly waiting for the joining. There have been numerous queries from some of you about what are the "Do's and Dont's " for this great occasion. Neutralviews is bringing a series of good compilations about Do's and Dont's received from number of senior IRS[C&CE] officers beginning from "Do's & Dont's for joining as Central excise officers" followed by similar compilations for Customs,Customs[Preventive],Service Tax, etc. Some of the instructions may be common for all types of field formations. Let us start this series with
"DO'S & DONT'S for Central Excise"
On the very first day of your joining to the department, you must remember following things:
[1] Go to the office in Uniform prescribed.
[2] Call on all the officers posted starting with Chief Commissioner. For this, inform PA [Chief Commissioner] about your arrival and intention to join. Don't forget to carry a pen and posting letter issued at NACEN. You need to write a joining letter addressing to Chief Commissioner [CC] mentioning the order no of your posting order letter.
[3] Give proper salute to all the senior officers except Asstt Commissioners posted there during call on.
[4] Remove your cap while you sit on chair in front of your seniors.
[5] Don't forget to call on less visible Commissioner [Appeal].
[6] When CC asks a specific choice for postings, prefer not to give any unless you have any compelling reason.
[7] Once your final place is decided, don't forget to apply for house/accommodation.
[8] During charge handover, Please ask your predecessor about any major/significant issue pending. Give your predecessor a humble and graceful farewell.
[9] on the first day in your Division [if you get it], your subordinates will call on you. Listen them carefully and give respect to age and experience. Don't hesitate in asking any doubt or current inadequacies faced by the division/ranges.
[10] Handling DAK PAD may be a difficult task for you. But don't worry, ask your Administrative officer [AO] to bring a copy of office order about work distribution in division technical branch. Go through carefully and then mark the DAK by reading Subject line and inside matter. Generally, Refund/Rebate related letters mark to Superintendent [Supt] Refund/Rebate and other letters to Supt[Technical]. Administration related letters are marked to AO.
[11] After this task, ask for 'Division at a Glance', ' Range at a Glance' and previous Inspection report of the Division as well as Ranges. Through this, you can get a glimpse of your division profile, deficiencies found during last inspection by senior officers of your Division and Ranges.
[12] Ask for 'Monthly technical report' [MTR] which will give you total summary of your division, all the pendency in different sections.
[13] Ask for Arrears Report which will provide details of all the arrears cases pending.
[14] Ask for office order issued by Commissioner about delegation of financial power to Asst Commissioner and follow it strictly.
[15] Don't hesitate to clear any doubt.
[16] There is no need to hurry, take your time, open the Manual in case of any doubt. Make a rule, 'Show me the Rule before I will sign the file".
[17] Visit your Ranges to have a glimpse of the conditions prevailing there.
[18] Try to improve your office area and infrastructure in your division/Ranges.
[19] Ask your AO to tell the financial resources available in the Division. Purchase new things if not available in your office by following due process.
[20] Don't show overenthu, every office has designated work to perform. Never try to encroach the domain of other office. Concentrate on your domain and try to excel there. If you try to encroach, it will lead to friction.
[21] Never overreact. Don't start things which you think that you can not sustain for a long time. Never create any unwanted seen for your seniors because they can make your life hell or heaven.
[22] Try to have lunch with your colleagues posted near you even if they are promoted officers. This will encourage sharing of information among all the officers.
[23] Whenever any senior calls you, always go with a pen and notebook to note down any significant instruction.
[24] always keep ready a pen and notebook near to your phone to make a note of any instructions given by seniors.
[25] Make a habit to note down important deadlines,reminders, reports need to be submitted and follow up otherwise your subordinates have the tendency to miss the deadlines. You need to remind them frequently.
I hope these suggestions will help you on your first day of your posting as it is a very significant milestone in your life. Some of you may not agree on many points described above. It depends on you. You can follow them or avoid them but You should be open enough to learn. Work hard during initial days. Start enjoying your work and continuously improve office environment.
Last but not the least,Don't forget to bring digital camera and take snap of charge handover ceremony and farewell ceremony of your predecessor.
Good luck and send your feed back on neutralviews@gmail.com . Keep on blogging.
"DO'S & DONT'S for Central Excise"
On the very first day of your joining to the department, you must remember following things:
[1] Go to the office in Uniform prescribed.
[2] Call on all the officers posted starting with Chief Commissioner. For this, inform PA [Chief Commissioner] about your arrival and intention to join. Don't forget to carry a pen and posting letter issued at NACEN. You need to write a joining letter addressing to Chief Commissioner [CC] mentioning the order no of your posting order letter.
[3] Give proper salute to all the senior officers except Asstt Commissioners posted there during call on.
[4] Remove your cap while you sit on chair in front of your seniors.
[5] Don't forget to call on less visible Commissioner [Appeal].
[6] When CC asks a specific choice for postings, prefer not to give any unless you have any compelling reason.
[7] Once your final place is decided, don't forget to apply for house/accommodation.
[8] During charge handover, Please ask your predecessor about any major/significant issue pending. Give your predecessor a humble and graceful farewell.
[9] on the first day in your Division [if you get it], your subordinates will call on you. Listen them carefully and give respect to age and experience. Don't hesitate in asking any doubt or current inadequacies faced by the division/ranges.
[10] Handling DAK PAD may be a difficult task for you. But don't worry, ask your Administrative officer [AO] to bring a copy of office order about work distribution in division technical branch. Go through carefully and then mark the DAK by reading Subject line and inside matter. Generally, Refund/Rebate related letters mark to Superintendent [Supt] Refund/Rebate and other letters to Supt[Technical]. Administration related letters are marked to AO.
[11] After this task, ask for 'Division at a Glance', ' Range at a Glance' and previous Inspection report of the Division as well as Ranges. Through this, you can get a glimpse of your division profile, deficiencies found during last inspection by senior officers of your Division and Ranges.
[12] Ask for 'Monthly technical report' [MTR] which will give you total summary of your division, all the pendency in different sections.
[13] Ask for Arrears Report which will provide details of all the arrears cases pending.
[14] Ask for office order issued by Commissioner about delegation of financial power to Asst Commissioner and follow it strictly.
[15] Don't hesitate to clear any doubt.
[16] There is no need to hurry, take your time, open the Manual in case of any doubt. Make a rule, 'Show me the Rule before I will sign the file".
[17] Visit your Ranges to have a glimpse of the conditions prevailing there.
[18] Try to improve your office area and infrastructure in your division/Ranges.
[19] Ask your AO to tell the financial resources available in the Division. Purchase new things if not available in your office by following due process.
[20] Don't show overenthu, every office has designated work to perform. Never try to encroach the domain of other office. Concentrate on your domain and try to excel there. If you try to encroach, it will lead to friction.
[21] Never overreact. Don't start things which you think that you can not sustain for a long time. Never create any unwanted seen for your seniors because they can make your life hell or heaven.
[22] Try to have lunch with your colleagues posted near you even if they are promoted officers. This will encourage sharing of information among all the officers.
[23] Whenever any senior calls you, always go with a pen and notebook to note down any significant instruction.
[24] always keep ready a pen and notebook near to your phone to make a note of any instructions given by seniors.
[25] Make a habit to note down important deadlines,reminders, reports need to be submitted and follow up otherwise your subordinates have the tendency to miss the deadlines. You need to remind them frequently.
I hope these suggestions will help you on your first day of your posting as it is a very significant milestone in your life. Some of you may not agree on many points described above. It depends on you. You can follow them or avoid them but You should be open enough to learn. Work hard during initial days. Start enjoying your work and continuously improve office environment.
Last but not the least,Don't forget to bring digital camera and take snap of charge handover ceremony and farewell ceremony of your predecessor.
Good luck and send your feed back on neutralviews@gmail.com . Keep on blogging.
